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Legal Secretary - St. Croix

(Monday, February 05, 2018)

 



The Virgin Islands Water and Power Authority is now accepting applications for the following position in the Office of the General Counsel in ST. CROIX.

LEGAL SECRETARY

Under general direction of the General Counsel or Office Manager, is assists attorneys and other legal personnel with administrative and clerical work in a highly confidential setting.

Assists attorneys by preparing and reviewing routine documents, drafting reports and correspondences; preparing legal documents, exhibits, and records; organizing and maintaining electronic and hard copy files; managing attorneys’ calendars by planning conferences, meetings, appearances, travel, and the like; maintaining office supplies; ensuring operation of office equipment by calling for repairs as needed; monitoring matters in the office; addressing incoming and outgoing correspondence of the office, and represents attorneys in communications.

Because the Authority has a primary responsibility to serve the public 24 hours a day, an employee in this class is expected to work overtime as conditions demand and on short notice during emergency conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXAMPLES OF DUTIES

Prepares legal documents for timely filing before the court, arbitrators, and administrative agencies.

Composes routine correspondence and reports on a variety of general and legal topics, including litigation reports.

Prepares trial notebooks and exhibit listing for attorneys.

Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings.

Operates computer to calendar cases, process information, records notices of hearings, postponements, correspondence, reports and other data.

Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.

Plans conferences; schedules appointments and meetings and notifies interested parties, arranges travel for staff including scheduling transportation and making hotel reservations; and prepares travel documents

Logs, dockets, and schedules administrative hearings, prepares notices of hearings and sends to interested parties to produce legal documents such as pleadings and other filings.

Gathers facts, documents and information relative to matters being addressed in the office.

Prepares affidavits in litigation and other matters.

Receives, screens visitors and telephone calls, responds to inquiries on a variety of matters such as the status of pending cases, administrative and court rules and appeals procedures.

Directs delivery of subpoenas to witnesses and parties to action.

Performs other related work as assigned.

EDUCATION AND EXPERIENCE

Graduation from an accredited college or university with a minimum of an Associate’s degree in secretarial studies or business administration and three years of progressively responsible experience as a secretary in a legal environment.  Must have a working knowledge of legal terminology.

MINIMUM STARTING SALARY:      $37,000.00

DEADLINE:                                     February 15, 2018